How to Join a Meeting on Microsoft Teams (in 3 Easy Steps)
How to join a meeting on Microsoft Teams? In today’s digital age, remote work has become a norm. With Microsoft Teams, home or business users can conduct meetings and collaborate with colleagues in real-time, regardless of location.
However, joining a meeting on Microsoft Teams can be a challenge, especially for those who are new to the platform. This blog post aims to provide a comprehensive guide on how to join a meeting on Microsoft Teams, covering all the essential steps, troubleshooting tips, and dos and don’ts for a seamless meeting experience.
Whether you are a beginner or a pro, this guide will help you navigate the ins and outs of Microsoft Teams and get you connected to your meetings with ease.
There are several ways to join a meeting on Microsoft Teams. For the best meeting experience in how to join a meeting in Microsoft Teams, it is recommended to install the Desktop Teams app.
With the desktop app installed, you can join Teams meetings from the calendar, team channel, channel chat by clicking the JOIN button. The Join button becomes active 5 mins before a meeting starts and is active for the duration of the meeting.
You can also join Teams meetings without Teams desktop app being installed on your device (PC or Mobile phone). This works by being sent a link to join Microsoft Teams meeting online.
The different ways of how to join a meeting in Microsoft Teams are described, in detail, in this article, continue reading!
How to Join a Meeting on Microsoft Teams from the MS Teams Desktop App
Joining a meeting with the Microsoft Teams Desktop Client or App is easy.
- Click Calendar Icon on App Bar on the left to see your Work week calendar meetings.
- If any meetings are within 5 minutes of starting or have already started, you should see a prominent JOIN button for that meeting. Click the Join button to join the meeting.
- You are then presented with a Video and Audio options screen; you can turn on your video camera and choose your audio devices and customize them from this screen.
- When you are ready to enter the meeting then Click “Join Now” button to enter meeting.
Join MS Teams Meeting well before meeting starts (at least more than 5 minutes before meeting starts)
If you want to join the meeting earlier, double click on the scheduled meeting in the calendar and find the Join button which will take you to the pre-join screen
Join Microsoft Teams Meeting as a Guest
Let’s assume you don’t have the Microsoft Teams app installed on your device (PC or Mobile phone) and you have received a Teams meeting invite, you can still join a Teams meeting easily.
Let’s say, for instance, that someone invited you to a Teams meeting via email. The following procedure describes how to join a Teams meeting with link.
How to join Microsoft Teams meeting with link
There’s a ” Click here to join meeting ” link in the email for you to the online meeting.
- Click the ” Click here to join meeting ” link – found in the meeting invite email and, in your calendar, if you have already accepted to attend the meeting.
- You’re then directed to a browser (your default browser)
- You’re then asked how you want to join your teams meeting? (Choice options below:)
- Download the Windows app (Use the MS Teams desktop app for the best experience).
- Continue on this browser to join the online meeting with Teams on the web (No download or installation required).
- Open your MS Teams desktop app (Already, have it? Go right up to your meeting)
- Next, you’re presented with the Meeting Now screen where you do the following:
- Type in your Name. (The system doesn’t know who you are because you’re external to the organization.)
- Choose your Video settings – Turn Video On/Off – also adjust camera position.
- Choose your Audio settings – Turn Video On/Off – customized audio setup.
- Click ” Join Now ” to enter into the meeting.
- Depending on whatever meeting settings the hosts set, you might get into it right away, or you might be waiting in the meeting lobby. But don’t worry, someone will let you in eventually.
1. Click here to join the meeting link
2. Select how you want to join the Microsoft Teams Meeting from the browser.
3. Choose your Audio and Video Settings for Meeting Now
Join Microsoft Teams Meeting by Phone
Join Microsoft Teams Meeting with Phone is just as easy!
If you are on the move or your internet connectivity is not reliable, you can always join a Microsoft Teams meeting by phone. You will find the phone number and Phone Conference ID details on the invitation email or in the booking in your calendar if you have accepted the invitation. Proceed as below
Join Microsoft Teams meeting with conference id
- You dial the phone number that’s below the ” Click here to join meeting ” link shown in the image below as “1”
- Enter the PIN Number or Phone conference ID shown in position “2” in the image below.
- Depending on the settings of the Microsoft Teams you should get admittance into the meeting straight away without having to wait in the lobby.
Join Microsoft Teams Meeting with Code
- Click the Teams icon in the app bar.
- Click Join or create a team.
- On the “Join a team with a code“, paste the code in the box, and select Join.
Once you join a team, you will have access to the Teams assets of that team including access to the team calendar from which you can join the Teams meetings.
Get Microsoft Teams Meeting Link
Microsoft Teams is a great way to have online meetings with colleagues. You can easily get the meeting link to send to others. First, click on Calendar in the App bar.
The steps to access ‘click here to join the meeting‘ link are described below. You can copy and paste the link to send to others.
To get a Microsoft Teams Meeting Link so you can send it to someone external to your organization, you do the following:
- Click on Calendar in the MS Teams App bar (on the left in the picture below).
- Locate the meeting you want to get the link for.
- Double click on the meeting you have selected (you can also right-click to select the EDIT option) – these actions will take you to the Details Tab of the meeting.
- Right-Click the link “Click here to join the meeting” and select “copy link”
- After copying the Link Paste into an email or any document you want to send to a person you’re inviting to the meeting.
Join Microsoft Teams Meeting Without Account
Yes, you can join a Microsoft Teams meeting as long as you have received a meeting invitation. The process to Join Microsoft Teams Meeting Without Account, is very much like how you Join Microsoft Teams Meeting as Guest (described above)
- Click the ” Click here to join meeting ” link – found in the meeting invite email or in your calendar if you have already accepted to attend the meeting.
- Clicking the “Click here to join meeting” link takes you to a Teams web page where you are presented with options described in step 3 below:
- You’re then asked how you want to join your teams meeting? (Choice options below:)
- Download the Windows app (Use the desktop app for the best experience).
- Continue on this browser to join the online meeting with Teams on the web (No download or installation required).
- Open your Teams app (Already, have it? Go right up to your meeting)
- Next, you’re presented with the Meeting Now screen where you do the following:
- Type in your Name.
- Choose your Video settings – Turn Video On/Off – also adjust camera position.
- Choose your Audio settings – Turn Video On/Off – customized audio setup.
- Click ” Join Now ” to enter into the meeting.
- Depending on the meeting settings configured by the host, you might get into it right away, or you might be waiting in the meeting lobby. But don’t worry, someone will let you in when they are ready.
Join Microsoft Teams Meeting Download
When you click the ” Click here to join meeting ” link which is found in the meeting invite email or your calendar, your browser takes you to here – shown in the image below. Click the 1st option “Download the Windows app (Use the MS Teams desktop app for the best experience).”
You can also download the Windows Teams App from here 1.
FAQs
Click here to join the meeting
To join a Microsoft Teams meeting on your computer or mobile, you need to click the “Click here to join the meeting” which you find in the email that you received from the meeting organizer.
You join the meeting using either the desktop Teams App installed on your device or you can use the web browser version of the Teams app.
How do I join Microsoft teams meetings for beginners?
If you’re new to Microsoft Teams, you may be wondering how to join meetings. There are a number of options available to you. You can join MS teams meetings using the desktop app on your device (PC / Mobile), or you can use a link that the meeting organizer would have sent to you. This link opens in a web browser and you are presented with 3 options.
1.Download the Windows App.
2. Continue with this browser or
3. Open Meeting using Teams App.
Choose whichever option works best for you.
How do I join a Teams invite?
Most likely the Teams invite would have been sent by email.
1. Click the Join Meeting link which then opens with your default browser
2. And you will be presented with 3 options.
a. Download the Windows App.
b. Continue with this browser or
c. Open Meeting using Teams App.
And you choose which is most convenient for you.
Do I need to download Microsoft Teams to join a meeting?
No, you don’t need to download Microsoft Teams to join a meeting. you can join the meeting with a browser (recommended Google Chrome or Microsoft Edge). However, you will have the best experience with Microsoft Teams desktop App.
Is Microsoft Team free?
Yes, you can get a free version of Microsoft Teams, but the free version has limitations as to what you can do. You can still participate in meetings, however.
Many of the useful features are included in the paid-for version.
For a more detailed article on whether Microsoft Teams is free please see: Is Microsoft Teams free for Business Use?
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